Proceedings Author Guidelines



  • The submission period for the current year’s Proceedings begins immediately after the conference has ended and ends July 31of that year.
  • Submit your manuscript electronically to the editor, who is the President for the current year (and Past President immediately after the conference ends). Put SWAA Proceedings in the Subject Line.
  • Please use the attached Author Guidelines for SWAA Proceedings to generate your manuscript for submission.
  • Your paper will be peer-reviewed by an editorial committee composed of three or more anthropologists. You will receive a response of Accept, Accept with Minor Revisions, Accept with Major Revisions, or Reject. For papers accepted with revisions, you will be notified at that time of the deadline for submitting the final revised manuscript.

GENERAL INFORMATION: See Author Guidelines below for more details

  • Papers may be 5,000 to 10,000 words.
  • Please use Word-doc or something equivalent (not a PDF).
  • Please do not use any automatic formatting—minimal formatting is appreciated.
  • You are welcome to include relevant photos. Please send photos as separate, labeled file attachments when you send your manuscript.  See attached Author Guidelines for more details.
  • Please provide attributions for all photos, figures, charts, etc. For example, specify, “photo (or graph) by author,” or give detailed reference for the work or permission to use, if relevant.
  • All papers must use AAA citation style for in-text citations and reference lists.
  • All papers must follow standard AAA general guidelines. A condensed AAA Guidelines is available here.


  • Title
  • Name(s) of author(s)
  • Academic affiliation of all authors
  • Contact information for all authors
  • Abstract (200 WORDS MAXIMUM)
  • Keywords (4 MAXIMUM) Example: Keywords: racism, class, gender, labor

MANUSCRIPT TEXT: See the provided AAA style guidelines. Pay close attention to:

  • “Capitalization” (p. 1)
  • “Italics” (p. 2)
  • “Numbers” (p. 3)
  • “Quotations” (p. 4) especially (d) “Format for block extracts”
  • “Text Citations and References Cited” (p. 5)
  • Suggested length: 5,000 to 10,000 words (including abstract and references)

FORMATTING of the manuscript:

  • Format manuscript in Microsoft Word ONLY (please do NOT send a PDF)
  • Please use Times New Roman ONLY, 12 font
  • DOUBLE-SPACE the body of your manuscript text
  • Please number your pages but do NOT use a header or footer
  • NO headers or footers in manuscript
  • PLEASE do not use any automatic formatting. Left-justify only. Just use a tab to indent your paragraphs.


  • Subheadings: Left align and bold ALL subheadings. Use sentence-case (capitalize first letter of major words). See the following examples:

Introduction [sample subheading]

Theoretical Framework [sample subheading]

  • The following section titles should be in all caps:



  • Please use endnotes rather than footnotes. Title this section “NOTES” (capitalize).


  • If you wish to incorporate acknowledgments, these will follow the heading “NOTES” and precede the actual numbered notes.
  • SINGLE-SPACE acknowledgements

REFERENCES CITED: See the provided AAA style guidelines.

  • See “Reference Examples” on pp. 7-9.
  • Title this section “REFERENCES CITED
  • “Text Citations and References Cited” on page 5 of AAA guidelines indicate how references are cited within the text.
  • Please SINGLE-SPACE your references, with a double space between each entry.


You are welcome to include photos (these will print black and white, so avoid photos that are too dark). Make sure your photos are of sufficient quality that they will not be pixelated when printed.  Send your photos with your manuscript as separate files, labeled appropriately as Figure 1, Figure 2, etc. In your manuscript, please indicate where you would like the figures to appear by using text callouts for figure placement—for example, Place Figure 8 here.  Figures will be placed in the final Proceedings as closely as possible to your callout, depending on spacing constraints.

You should refer to the figure in your text, either directly in the text or in parentheses.

For example:

If placing directly in the text, you could say as shown in Figure 3, the weather was very cloudy.  You could also refer to figures in parentheses.  For example, you could say the weather at the time was very cloudy (Figure 3).


Send the captions for your figures as a separate list.  These should begin with the word “Figure” and the number of the figure, e.g. “Figure 1.” There is a period after the Figure number. The remainder of the caption should follow standard punctuation and capitalization rules. The caption should contain sufficient information that it can be comprehended by the reader without reference to the text.


You are welcome to use tables in your manuscript.  Please put each table on a separate page, and indicate your preferred placement of the table in your manuscript by using text callouts for table placement—for example, “Place Table 1 here.”   All tables must be cited in the text and the tables must be numbered in the sequence that they are cited in the text, even if there is only one table (i.e., Table 1).  Provide a caption (and reference attribution, if relevant) for each table. Tables with their captions generally should be comprehensible without reference to the text.